One Time Cost
There’s no doubt about it, shredding is an expense that has to be accounted for. But how long are you willing to pay? When you purchase your own shredder their’s a one time cost involved. This cost varies depending on the quality and size of the machine, the size of the shreds, and how many sheets can be shredded at one time.
With the increase in fuel surcharges you can expect to pay more for this service each year.
When you subscribe to a mobile shred service, the cost is never ending
Documents are shred Immediately
By shredding a document as soon as it needs to be destroyed, you’re guaranteed that the information will never be seen by others. The longer information sits around the greater the chance it will be seen and used by someone else. Most Dahle shredders have an automatic on/off so it will take no more time then using a mobile shred bin. All you need to do is insert your documents and walk away. Your Dahle shredder will take care of the rest. The most effective ways to destroy confidential materials is by placing a shredder next to a copy/fax machine and shredding at the source.
You know who is handling your documents
It’s your responsibility to make sure that confidential information is properly disposed. Under FACTA regulations, your organization will be held responsible for any documents they produce that are not properly disposed and used in an illegal manner. A contract that is signed with a mobile service does not transfer that liability to them. Once the documents leave your facility, can you ever really be sure what happens to them? What if some materials spill out of the truck on the way to their facility? Even though you’ve done a background check on the shredding service, what about a check on the person who actually does the shredding? The only way to be absolutely sure, is to shred the documents yourself. This will give you peace of mind that your company’s sensitive information will never be seen by others. Otherwise, are you ever really sure?
Shred to a level that best suits your needs
Depending on your documents, some information is more sensitive then others. By choosing a shredder with a smaller particle size, you are able to provide greater security by making it harder the retrieve the shredded information. Mobile services allow for one size which is generally a strip cut and an easier particle size to put back together (less secure).
No extra pickups during busy times
The beginning of the year is often a busier time in regards to shredding. Year end files are stored, and stored files at the end of their life cycle need to be destroyed. Having your own shredder will allow you to shred all this extra material immediately and at no additional cost. Depending on the time of year, scheduling an extra pickup could be more expensive then your normal rate and require a waiting period.
Depending on the type of documents, how long are you willing to let them sit around for others to see? Protect your confidential documents!